In response to the threat presented by the COVID-19 outbreak, many companies and universities have asked employees and students to start working remotely. Luckily, this will not be my first time working remotely…
During the ‘Fees Must Fall' protests, students across the country were forced to work remotely and produce results in order to pass. The only difference between then and now is that I no longer work alone.
Since starting at MO Agency as a digital intern, I have seen many of my colleagues telecommute on numerous occasions and still produce excellent work and achieve impressive results. And now that I get to work remotely for the first time, I’ve gotten some practical experience on how to truly make a success of remote working.
Remote working allows professionals to work outside the office environment and is based on the concept that work does not need to be done in a specific place to be executed successfully.
A typical day starts off with a structured daily check-in. This is an essential exercise that:
Because some tasks & processes take longer than others, those who are responsible for those lengthy tasks are first to give a status update on projects, followed by others contributing and/or overseeing the the same project. This process is followed for every team member with each one stating what is needed from whom, and the person running the meeting creating a to-do list.
The technologies involved in this step include:
This involves using project management tools to ensure efficient use of the team’s time and resources. A more generalised take on building out any project would look something like:
We use Accelo to execute this part of the process. Accelo has a simple user interface that visualizes tasks and their completion rates, task owners and how much capacity they have (how much time they have free or dedicated to other work). This reinforces the even-spread of work and elusion of bottlenecks.
Communication has to be the one factor that causes debate amongst those who are pro-telecommuting and those who are against it. It is naturally easier to communicate and convey emotion face-to-face than it is over text. However, with "pre-established “rules of engagement” in place, the process becomes easier.
Technologies that can help enable efficient communication include:
Most of these tools integrate seamlessly with HubSpot, a powerful CRM tool used to automate marketing, generate leads and improve sales performance through sales enablement - everything necessary to scale your business. For more information on CRM projects download the free eBook here.
All these are based on the assumption that all one needs to do their job is a laptop. If you are in need of special equipment or work with physical documents, well then…
Working remotely takes some getting used to - it is not an adjustment that requires any overhauling. It's just about digitising the process and making use of alternative methods here and there. Will companies allow remote working to be an option to employees after the pandemic settles?
This period will surely be a huge determining factor in the evolution of the global labour landscape. Are you considering digitising your processes to help enable remote working for your business? Find out more about our tools, tricks and processes by through our Remote Working Webinar.
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