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Personal Assistant to CEO & Director

Do you thrive on keeping the wheels turning, ensuring that key executives stay on track with their productivity?

Job description

We are looking for an experienced personal assistant to provide personalised secretarial and administrative support in a well-organised and timely manner. You will work on a one-to-one basis on a variety of tasks related to the CEO and Agency Services Director's working lives and communication.

MO Agency is a high-performance team. We pay top salaries and require exceptional dedication and results during office hours. We value self-starters.

This role is for Johannesburg-based applicants only and requires at least three days a week in the office.

Required Attributes

  • Do you have experience managing schedules, coordinating meetings, and handling correspondence for executives?
  • Can you prioritise tasks and manage competing deadlines when supporting multiple people?
  • Can you ensure effective communication among executives, team members, and other stakeholders?
  • Do you have experience ensuring accurate and cost-effective travel arrangements, and how do you manage expenses?
  • Can you maintain discretion when handling sensitive information or managing personal tasks?
  • Do you have experience with project management, and have you used it to support executives?
  • Can you remain professional and positive during challenging or stressful situations, such as last-minute changes or competing priorities?
  • Are you tech-savvy with a strong knowledge of Microsoft Office, Google Docs/Slides/Sheets, and the ability to learn new software if required?


Responsibilities & duties

  • Schedules meetings and various events while managing a company calendar.
  • Administrative management, including office management, monthly bills, problem-solving, etc.
  • Implementing and maintaining procedures and administrative systems.
  • Managing digital filing systems.
  • Collaborate on tasks with team members. Assist with team projects and events as needed.
  • Booking and arranging travel, transport, and accommodation.
  • Coordinate events and speaking engagements.
  • Answering phone calls and emails and taking messages for managers and executives.
  • Runs various types of errands when asked.
  • Ensuring the manager or executive stays on task and manages their time effectively.
  • Take accurate and comprehensive notes at meetings.
  • Draft email correspondence.

Education and experience

  • Minimum: High school diploma
  • Ideally, a diploma or degree
  • Experience as Personal or Executive Assistant (Minimum 5 years)


Preferred experience

  • PA experience in the public relations, agency or consulting industries
  • PA experience to an MD or CEO in a large company

Benefits

  • Genuine work/life balance.
  • Great company culture.
  • Flexible offices/remote days to suit your productivity.
  • Year one 20 leave days, Year two 22 days, Year three 24 days. With 12 public holidays in South Africa, you’ll get 32 rest days from year one. We value work/life balance.
  • Offices in Johannesburg and Cape Town.
  • Apple Mac M2.
  • Extra 21” second screen.
  • In-office health snacks.
  • Regular health & wellness programs.
  • Fully paid access to dieticians, psychologists, and other wellness professionals.
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Culture

We have great benefits

Free, healthy breakfasts EVERY DAY | Commercial grade NESPRESSO COFFEE made to order | Early finish Fridays EVERY WEEK | Team building every other Friday with GO KARTING, SPA TREATMENTS, RESTAURANTS, Etc... | Employee of the Month awards | Quarterly KPI sessions to help you grow and improve | And lots more.

Sustainable growth with Digital Marketing, CRM and data driven strategies.

South Africa
JOHANNESBURG

1st Floor, Hyde Gate,
Hyde Park Lane
Hyde Park,
Johannesburg

CAPE TOWN

2nd Floor, Spaces,
1 Bridgeway,
Bridgeways Precinct
Century City,
Cape Town

United Kingdom
LONDON

2nd Floor, Spaces
60 St Martin’s Ln,
Covent Garden,
London