Personal Assistant to CEO & Director

Required Attributes

• Do you have experience managing schedules, coordinating meetings, and handling correspondence for executives?
• Can you prioritise tasks and manage competing deadlines when supporting multiple people?
• Can you ensure effective communication among executives, team members, and other stakeholders?
• Do you have experience ensuring accurate and cost-effective travel arrangements, and how do you manage expenses?
• Can you maintain discretion when handling sensitive information or managing personal tasks?
• Do you have experience with project management, and have you used it to support executives?
• Can you remain professional and positive during challenging or stressful situations, such as last-minute changes or competing priorities?
• Are you tech-savvy with a strong knowledge of Microsoft Office, Google Docs/Slides/Sheets, and the ability to learn new software if required?

Responsibilities & duties

• Schedules meetings and various events while managing a company calendar.
• Administrative management, including office management, monthly bills, problem-solving, etc.
• Implementing and maintaining procedures and administrative systems.
• Managing digital filing systems.
• Collaborate on tasks with team members. Assist with team projects and events as needed.
• Booking and arranging travel, transport, and accommodation.
• Coordinate events and speaking engagements.
• Answering phone calls and emails and taking messages for managers and executives.
• Runs various types of errands when asked.
• Ensuring the manager or executive stays on task and manages their time effectively.
• Take accurate and comprehensive notes at meetings.
• Draft email correspondence.

Education and experience

• Minimum: High school diploma
• Ideally, a diploma or degree
• Experience as Personal or Executive Assistant (Minimum 5 years)

Preferred experience

• PA experience in the public relations, agency or consulting industries
• PA experience to an MD or CEO in a large company

Benefits

• Genuine work/life balance.
• Great company culture.
• Flexible offices/remote days to suit your productivity.
• Year one 20 leave days, Year two 22 days, Year three 24 days. With 12 public holidays in South Africa, you’ll get 32 rest days from year one. We value work/life balance.
• Offices in Johannesburg and Cape Town.
• Apple Mac M2.
• Extra 21” second screen.
• In-office health snacks.
• Regular health & wellness programs.
• Fully paid access to dieticians, psychologists, and other wellness professionals.